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Privacy Policy

Last Updated: 25/08/2026

 

1. Introduction

Welcome to ECPO.org.uk ("we", "our", "us").

We are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal information when you visit our website, ECPO.org.uk.

We process personal data in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018, and other applicable privacy laws.

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2. Who We Are

Organisation Name: Early Careers Network in Prosthetics and Orthotics Limited
Website: https://www.ecpo.org.uk
Email: earlycareerspo@gmail.com
Postal Address: 211 Button Building, Birmingham, England, B31DD

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If you have any questions about this Privacy Policy or how we handle your data, please contact us using the details above.

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3. Information We Collect

We may collect and process the following information:

Information You Provide

This may include:

  • Name

  • Email address

  • Telephone number

  • Organisation

  • Positions

  • Research interests and links

  • Any information submitted through contact forms, registration forms, surveys, members forums, or email correspondence

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Information Collected Automatically

When you visit our website, we may automatically collect:

  • IP address

  • Browser type and version

  • Device information

  • Pages visited

  • Date and time of your visit

  • Referring website addresses

  • Website usage data

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Cookies and Similar Technologies

We use cookies and similar technologies to improve website functionality, analyse site usage, and enhance user experience.

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4. How We Use Your Information

We may use your personal information to:

  • Respond to enquiries and requests

  • Provide services, information, or resources you request

  • Manage events, memberships, subscriptions, or registrations

  • Improve our website and services

  • Send newsletters or communications where you have consented

  • Monitor website performance and security

  • Comply with legal and regulatory obligations

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5. Lawful Basis for Processing

Under UK GDPR, we rely on one or more of the following lawful bases:

  • Consent – where you have given clear permission.

  • Contract – where processing is necessary to provide a service.

  • Legitimate Interests – where processing is necessary for our legitimate organisational interests and does not override your rights.

  • Legal Obligation – where we are required to comply with applicable law.

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6. Marketing Communications

If you opt in to receive communications from us, we may send updates, newsletters, event information, or other relevant content.

You can withdraw your consent or unsubscribe at any time by:

  • Clicking the unsubscribe link in our emails, or

  • Contacting us directly.

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7. Sharing Your Information

We do not sell your personal information.

We may share your information with:

  • Website hosting providers

  • IT service providers

  • Email and communication platforms

  • Professional advisers

  • Regulatory authorities where required by law

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All third-party providers are required to protect personal information and process it securely.

 

8. International Transfers

Where personal information is transferred outside the United Kingdom, we will ensure appropriate safeguards are in place in accordance with UK GDPR requirements.

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9. Data Security

We take appropriate technical and organisational measures to protect personal information against:

  • Unauthorised access

  • Accidental loss

  • Misuse

  • Alteration

  • Disclosure

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However, no internet transmission or storage system is completely secure, and we cannot guarantee absolute security.

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10. Data Retention

We retain personal information only for as long as necessary to:

  • Fulfil the purposes outlined in this Privacy Policy

  • Meet legal, regulatory, accounting, or reporting requirements

  • Resolve disputes and enforce our agreements

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When personal information is no longer needed, it will be securely deleted or anonymised.#

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11. Your Rights

Under UK data protection law, you have the right to:

  • Access your personal information

  • Correct inaccurate information

  • Request deletion of your information

  • Restrict processing

  • Object to processing

  • Request data portability

  • Withdraw consent where processing relies on consent

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To exercise any of these rights, please contact us.

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12. Complaints

If you are unhappy with how we process your personal information, you have the right to complain to the Information Commissioner's Office (ICO).

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Information Commissioner's Office
Website: https://www.ico.org.uk
Telephone: 0303 123 1113

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We would appreciate the opportunity to address your concerns before you contact the ICO.

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13. Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices or content of those websites. Please review their privacy policies separately.

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14. Children's Privacy

Our website is not intended for children or adults under the age of 18 unless specifically stated. We do not knowingly collect personal information from children without appropriate consent.

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15. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page together with an updated "Last Updated" date.

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16. Contact Us

If you have any questions regarding this Privacy Policy or our data protection practices, please contact us on earlycareerspo@gmail.com

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